The coordinator job we rebuilt before it was posted
A 30-person brand agency billing at capacity had two senior producers doing coordinator work on top of their own jobs, with status notes, approval chases and reports slipping.
Producers doing coordinator admin with no time to hire or learn tools
The team sorted each bullet of the drafted coordinator posting into a rule-based task or a job for a person. Seven became fixed workflows with written rules in one editable file: Monday slipping lists, status and chase drafts, Friday timesheet checks, and weekly reports. Producers run them from team chat, and a named person approves every client-facing draft.
- 7 of the 9 bullets on the drafted coordinator posting now run as fixed workflows; 2 stay with people
- the workflows caught 16 of 16 misses we planted in the test week, and 0 of 12 decoys fired
- MCP tools
- Team chat
- Rules file
- Project tracker
- Timesheet checks
- Report templates
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Tell me what your version looks like and which tools it runs in. I reply with how I would build it.
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Performance marketing
The retainer, on the record
all 6 approved spend changes carry a named approver, and the gate sent 1 approval back for a missing reason
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Media and creative agency
The Monday margin watch that reads jobs, not people
1,124 timesheet rows read, 31 person ids dropped at load, 0 found in any output file
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Marketing agency
The skill that had to earn its schedule
Run 1 checked 20 files and units: 8 real defects caught, 19 false flags, and 1 miss